REQUEST FOR PROPOSALS

NUNAVUT TUNNGAVIK INCORPORATED & GOVERNMENT OF CANADA

Issuing Date: May 8, 2023

• INTRODUCTION

1.1 Purpose of this request

Contractor services are required to conduct a review of the implementation of the 2016-2023 Inuit Impact and Benefit Agreement for National Wildlife Areas and Migratory Bird Sanctuaries in the Nunavut Settlement Area (IIBA), in order to ensure that the IIBA Parties are meeting the objectives of the Nunavut Agreement (NA) and the IIBA.

Environment and Climate Change Canada (ECCC), Nunavut Tunngavik Incorporated (NTI), and the three Regional Inuit Associations of Nunavut (RIAs), collectively known as the Parties, must conduct a review of the IIBA five (5) years after the agreement is signed.

The selected contractor will, as detailed in the IIBA’s Article 15 – Implementation, Review and Renegotiation:

• conduct a review of the implementation of the IIBA in order to ensure that the objectives of section 8.4.4 of the NA and the IIBA are being met;
• prepare a written IIBA implementation report as part of the review.

 

Specific requirements are detailed below under Sections 2.0 and 3.0.

1.2 Background

The IIBA includes provisions for, but not limited to, co-management by Inuit and the Canadian Wildlife Service (CWS), Inuit land use, Inuit cultural resources associated with Conservation Areas, contracting and tourism opportunities, employment, education and research. The first IIBA was signed in 2007 by NTI and the Nunavut’s Regional Inuit Associations on behalf of Inuit: and the federal Department of Environment and Climate Change Canada on behalf of the Canadian Wildlife Service, for a term of 7 years. The parties renegotiated the IIBA and signed for a subsequent 7-year term from 2016-2023.

 

1.3 Terminology

ACMC	Area Co-Management Committee
CWS	Canadian Wildlife Service
ECCC	Environment and Climate Change Canada
IIBA	2016 to 2023 Inuit Impact and Benefit Agreement for National Wildlife Areas and Migratory Bird Sanctuaries in the Nunavut Settlement Area also known as Conservation Areas Inuit Impact and Benefit Agreement
IOL	Inuit Owned Lands, as defined in s. 1.1.1 of the Nunavut Agreement
MBS	Migratory Bird Sanctuary
NA	Agreement between the Inuit of the Nunavut Settlement Area and Her Majesty the Queen in right of Canada, also known as Nunavut Agreement or Nunavut Land Claim Agreement (NLCA)
NSA	Nunavut Settlement Area
NTI	Nunavut Tunngavik Incorporated
NWA	National Wildlife Area
NU	Nunavut
PA	Protected Area
Parties to the IIBA	Canadian Wildlife Service, Nunavut Tunngavik Inc., Kitikmeot Inuit Association, Kivalliq Inuit Association and Qikiqtani Inuit Association
RIA	Regional Inuit Associations (i.e. : Kivalliq Inuit Association, Kitikmeot Inuit Association, Qikiqtani Inuit Association)
SOW	Statement of Work

 

1.4       Reference Documents:

• 2016 to 2023 Inuit Impact and Benefit Agreement for National Wildlife Areas and Migratory Bird Sanctuaries in the Nunavut Settlement Area, also known as Conservation Areas Inuit Impact and Benefit Agreement
• Annual Reviews conducted between 2016-2020 as per section 15.4 of the IIBA.

 

2.0 SCOPE OF WORK AND SCHEDULE

2.1 Scope of Work

Section 15.6 of the IIBA stipulates that the Parties will conduct a joint review of the IIBA five years after it is signed. The IIBA does not make recommendations with respect to the specific contents of the evaluation.

The review will include an assessment of the extent to which CWS and Inuit have been able ensure that the objectives of 8.4.4 and the NA are being met, to implement their respective IIBA responsibilities, interviews of key participants in various activities connected to the IIBA, and recommendations that can be used by all parties in renegotiation of the IIBA.

Suggested scope of the written report includes, but is not limited to:

1. A summary of the annual reviews prepared to date jointly by CWS and NTI;
2. A review of CWS Implementation funding, notably with respect to establishment and operation of Area Co-Management Committees (ACMCs);
3. A review of Inuit Implementation Funding, notably with respect to the Inuit Tourism Development Fund, Cultural Resource Inventories, and development of Interpretive Materials.
4. Working through the subjects of each section of the IIBA, an analysis of any issues or gaps that may not have been addressed in a) b) or c).
5. Information pertaining to all years, given that the year 5 review has been delayed and the current IIBA has expired.

2.2 Schedule

The proposed schedule for work is as follows:

Item		Completed by
1	Contract Award	June 30, 2023
2	Conference call between the IIBA Year Five Review Committee and Contractor to discuss project, expectations, deliverables, etc.	July7, 2023
3	In person meeting with IIBA Year Five Review Committee to discuss planning, progress to date, workshop plan	July 21, 2023
4	Year five review workshop with Contractor and all Parties to the IIBA	No later than August 31, 2023
	Follow-up meeting by teleconference with IIBA Year Five Review Committee to discuss progress	September 4, 2023
5	Interim report drafted and submitted to the IIBA Year Five Review Committee, including • Summary of annual reviews • Review of CWS Implementation funding • Review of Inuit Implementation Funding • Analysis of additional issues or gaps ·         Annotated outline of the report	October 9, 2023
6	In person meeting with IIBA Year Five Review Committee (and others as required) to present the Interim report	October 9, 2023
7	In person meeting with Parties of the IIBA to present final results	October 31, 2023
8	Final Report submitted	November 17, 2023

 

3.0      TASKS

3.1 Summary of Annual Reviews

An important source of data for the Year Five Review will be the annual reviews required pursuant to Section 15.4 of the IIBA. Slightly abbreviated from Section 15.4, the annual reviews are expected to:

1. review the IIBA Implementation Funding Schedule 15-1 and the implementation plan for the past year, and assess the Parties’ performance against the IIBA’s principles and objectives, the Parties’ respective obligations, and available funding;
2. amend, as required, Schedule 15-1 to ensure that IIBA principles, objectives and obligations will be met and will be met in the most cost effective manner; and
3. consider any other matter which will assist with the effective implementation of the IIBA.

3.2 CWS Implementation Funding

Sections 12.3, 15.2.1, and 15.2.2, and Schedule 15-1 of the IIBA state that the $2,850,000 in CWS IIBA Implementation Funds will be held and administered to pay the costs of the ACMCs, student initiatives, Inuit research assistants, and compensation for bear kills.

While the Year Five Review will be expected to address all aspects of CWS implementation of the IIBA, the Review will be expected to pay special attention to:

1. the establishment, terms of reference, training, and functioning of Area Co-Management Committees;
2. Inuit Field Research Assistant/student mentoring; and

• systemic challenges CWS faces implementing the IIBA.

3.3 Inuit Implementation Funding

Section 15.2 and Schedule 15-1 of the IIBA state that the $6,350,000 in CWS IIBA Implementation Funds will be held and administered to pay the costs of Cultural Resource Inventories, Interpretative Materials, the Inuit Tourism Providers Fund, and Inuit Secretariat Support.

While the Year Five Review will be expected to address all aspects of implementation of the IIBA, the Review will be expected to pay special attention to:

1. challenges faced by NTI and the RIAs in administration and implementation of the IIBA.

3.4 Additional Analysis

The Year Five Review will also need to examine the IIBA chapter by chapter to ensure that all aspects of the Agreement have been addressed, and to assess and report on any issues that may not have been covered by the work identified in sections 3a) – c) above.

 

4.0      DELIVERABLES  

The following deliverables are to be provided to the departmental representative:

1. Year Five Review Interim Report
2. Year Five Review Final Report

5.0      OFFICIAL LANGAUGES

The language in which all work will be written is English. ECCC will provide translation into Inuktitut, Inuinnaqtun and French when requested

 

6.0      WORK LOCATION

The work may be performed in the city of the contractor.

 

7.0       TRAVEL

Travel is not required to perform the work.

 

Contact Person:

Evie Eegeesiak

Nunavut Tunngavik Inc.

P.O. Box 638

Iqaluit, NU X0A 0H0

(867) 975-4964

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REQUEST FOR PROPOSALS

NUNAVUT TUNNGAVIK INCORPORATED

Issuing Date: April 7th, 2023

1.0 INTRODUCTION

1.1 Purpose of this request

The purpose of this Request for Proposal (RFP) is to assist with providing a Telecommunications network for the Qanuippitaa? National Inuit Health Survey in Nunavut, prior to and during data collection that will be conducted between September 2023 to June 2024.

1.2 Background

Nunavut Tunngavik Incorporated (NTI) is the representative organization for Nunavut Inuit under the 1993 Nunavut Agreement, a comprehensive land claims agreement. NTI’s mission is to advance Inuit economic, social and cultural well-being through the full implementation of the Nunavut Agreement. For more information about NTI (including NTI’s Procurement Policy) and the Nunavut Agreement, please visit www.tunngavik.com.

2.0 SCOPE OF WORK AND TIMELINE

2.1 Scope of Work

The Qanuippitaa? National Inuit Health Survey is being implemented by the national Inuit Organizations at the national and regional levels, including core and regional components to the development of the survey, with the objective of further surveys every five years for long-term monitoring.
The Survey will be conducted within all 25 communities in Nunavut, through random selection of Inuit enrolled under the Nunavut Agreement.
Interviews to collect aggregate data for the Survey between September 2023 and June 2024, by interviewers who travel to communities by air.

The successful proponent shall provide
• the high-speed internet connectivity for our Qanuippitaa Servers in Iqaluit;
• reserved IP address for our qnihs.ca domain;
• satellite dish (if needed for the internet connectivity) and a fiber optic connection from our building to the satellite dish;
• secure space (locked up) for a backup server in Iqaluit; and
• setup, installation, and support for any required equipment

2.2 Project Schedule/Timeline

Required timeline to have connectivity no later than August 2023, which includes internet connectivity, reserved IP address, satellite dish connection and fiber optic connection to our building. As well as a secure Office space for our backup server.

3.0 GENERAL INSTRUCTIONS TO PROPONENTS

3.1 Submissions and Inquiries

An interested firm or individual (Proponent) may submit a hard copy and/or an electronic copy of their proposal. Hard copies should be in a sealed envelope or other sealed packaging, clearly marked on envelope/packaging with the name of this RFP. Proposals must be received by NTI no later than 5:00 p.m. ET on MAY 5th, 2023 at the following physical or email address:

Nunavut Tunngavik Inc.
Attention: Cheryl Wray
3rd Floor, Igluvut Bldg. P.O. Box 638
Iqaluit, NU X0A 0H0

For email submissions, it is recommended that the proposal be sent well in advance of the closing deadline. NTI will not accept liability for any claim, demand or other actions for any reason should an e-mail transmission be interrupted, not received in its entirety, received after the stated closing time and date, or for any other reason.

NTI will not consider any proposal that is delivered after the closing deadline or is delivered to any address other than that provided above.

(the “Inquiry Contact”). Any responses and/or any changes to the RFP will be posted on the NTI website or made available to all invited parties.

3.2 Terms and Conditions

(a) NTI has the right to cancel this RFP at any time and to reissue it for any reason whatsoever, without incurring any liability, and no Proponent will have any claim against NTI as a result of the cancellation or reissuing of the RFP.

(b) Submitted Proposals may be amended before the deadline or withdrawn on written notice to NTI at any time before acceptance. All Proponents will be advised whether or not they are successful as soon as practicable.

(c) NTI may reject any proposal as non-responsive if it does not provide all information requested by this RFP, or waive any deficiencies considered by NTI, in its sole discretion, to be non-material. NTI may contact a Proponent any time after the submission of a proposal for the purpose of clarifying information contained in the proposal.

(d) NTI will not make any payments for the preparation of a response to this RFP. All costs incurred by a Proponent will be borne by the Proponent.

(e) This RFP is not an offer or tender call. NTI is not bound to accept any proposal or the proposal that provides for the lowest cost or price.

(f) If a contract is awarded as a result of this RFP, it will be awarded to the Proponent who is most responsive and whose proposal provides the best potential value as determined by NTI at its sole discretion. A Proponent who is “responsive” is one who best meets the requirements described in this RFP and possesses the ability to perform fully the required work described in the RFP.

(g) The negotiation and execution of a written agreement shall constitute the making of a contract. No proponent shall acquire any legal or equitable rights or privileges whatsoever under this RFP until the contract is signed.

(h) The contract will contain relevant provisions from this RFP, from the accepted proposal, as well as other terms that may be mutually agreed upon, whether arising from the accepted proposal or as a result of any negotiations. NTI reserves the right to negotiate modifications with any Proponent who has submitted a proposal.

(i) In the event of any inconsistency between this RFP and the ensuing contract, the contract shall govern.

(j) An evaluation committee will review each proposal. NTI reserves the exclusive right to determine the qualitative aspects of all proposals relative to the evaluation criteria. NTI has no obligation to discuss with Proponents its decisions regarding any qualitative aspects of Proposals.

(k) NTI encourages the use of Inuit goods, services, labour, and training of Inuit labour in any evaluation of a Proposal (see Evaluation Criteria for further detail). A list of approved Inuit Firms can be found on NTI’s website or obtained from NTI’s Inuit Firm Secretariat.

(l) Proposals may be short-listed. Proponents whose proposals are short-listed may be requested to make a formal presentation including potentially a best final offer. Such presentations shall be made at the cost of the Proponent.

(m) The proposal and accompanying documentation submitted by the Proponent become the property of NTI and will not be returned.

4.0 SUBMISSION REQUIREMENTS

The proposal shall include all the information required below in order to be evaluated.

4.1 Proponent’s Knowledge and Experience

(a) Outline Corporate Experience in Procurement Area (maximum length: 2 pages)

The proposal should describe the Proponent’s organizational capacity relevant to the project/services, including but not limited to:

• A summary overview of the Proponent’s organization describing the number of years in business; types of resources; and types of clients to whom the Proponent has provided services; and
• The number of Proponent’s full time and part time employees and/or subcontractors that are available to provide services to the project;

(b) Outline Individual or Team Knowledge and Experience (maximum 2 pages per team member)

The proposal should describe the principal members of the proposed team, including their roles and responsibilities, their knowledge, experience and qualifications, and their ability to provide the required work. Information provided for each should include name, education, certification (if any) and any prior experience working in Nunavut / the north / with Inuit and/or Indigenous peoples and organizations.

(c) Identify Past Projects and Reference

The proposal should describe at least one specific project or assignment (maximum: three) that the Proponent has carried out that is similar to the required work in question or for a client comparable to NTI that demonstrates the Proponent’s experience and qualifications relevant to the required work.

Details should include the date and duration of the project, the number of company resources involved in the project and their roles, a description of the project’s value to the client, and what the Proponent specifically did during its involvement with the project.

Projects demonstrating experience working in Nunavut / the north / with Inuit and/or Indigenous peoples and organizations are preferred.

A minimum of one independent reference (that is, from someone other than the Proponent or someone on the Proponent’s team) must be provided. NTI may also consult its own records and staff with respect to work the Proponent has done for NTI or a Regional Inuit Association and take that into account in the scoring.

4.2 Project Approach and Work Plan

The Proposal must include

• A brief description of your understanding of the work, including potential issues involved and challenges to be addressed
• A detailed outline of the project approach and methodology
• A detailed work plan, including steps to be taken and tasks to be completed as well as a detailed timeline
• A clear description of milestones and deliverables
• Project controls including quality assurance measures and measures and contingency plans to ensure the proposed timeline will be met

4.3 Project Budget (Estimated Fees and Expenses)

The proposal should provide an estimated project budget with a reasonable level of detail that include, at a minimum

• Hourly and/or daily rates for each team member or class of team members (including subcontractors), and rates for travel time, if any or different
• Flat rates for particular services (where applicable)
• Any other rates, charges or discounts
• Number of hours/days for each team members on any given task (in general, any task that requires more than 3 days of work or costs more than $3,000, whichever is lower, requires a separate line of description and estimated hours/days).
• Payment schedules (e.g., payment due upon completion of work or installment payments based on a fixed timeline or stages of work under a logical sequence (the latter is preferred where practical)).

Amounts must be stated in actual dollars and cents, exclusive of Goods and Services Tax (GST), and expressed in Canadian funds. The Proposal should include an outline of the preferred billing arrangements, if any, and may include a description of a standard invoice. The proposal should also identify whether the proponent will charge an administrative/management fee (if yes, the percentage (the administrative/management fee, where justified, may not exceed 10% of the project budge (excluding GST and disbursements/expenses)).

All expenses/disbursements will be based on estimate and subject to approval of the project manager if a Proponent is selected to enter into a contract with NTI.

Inuit Firms registered on NTI’s Inuit Firm Registry will receive an adjustment (Inuit Firm Adjustment) of 20% on the fees and expenses component of the proposal. In order to receive the Inuit Firm Adjustment, proposals must include information of the Proponent’s ownership structure. Proposals must also include details concerning all sub-contractors, including the fees and expenses attributable to the subcontractor. The Inuit Firm Adjustment will not be applied to any portion of the proposal where the work is to be subcontracted to a non-Inuit firm. The Inuit Firm Adjustment may be applied to proposals made by non-Inuit firms with respect to any portion of the proposal where the work is to be subcontracted to an Inuit firm.

4.4 Use of Inuit Labour

NTI promotes Inuit employment and use of Inuit labour. In order to receive the adjustment for use of Inuit labour, contract proposals must include details concerning proposed use of Inuit labour by the proponent and all sub-contractors. Contract proposal demonstrating the use of Inuit labour (directly or through sub-contractor) will receive up to 20% of the overall available points. Additional reporting will be required from the successful Proponent on the actual use of Inuit labour after the contract is awarded and failure to implement the proposed Inuit labour target will result in a penalty.

4.5 Conflict of Interest

Proposals should disclose any actual or potential conflict of interest. NTI policies prohibit the family members of a NTI Board Member, Officer or employee from entering into a business contract with NTI for material gain, and the policies define “family” broadly. Please contact the Inquiry Contact for additional information.

5.0 PROPOSAL EVALUATION

Proposals that are considered to be complete will be evaluated according to the following criteria:

Required Criteria	Points Available
Corporate Experience: 10 Individual and Team Knowledge/Experience: 20 Past Projects and References: 10	Subtotal: 40
Project Approach and Work Plan	10
Project Budget (Estimated Fees and Expenses, including Inuit Firm Adjustment, where applicable)	30
Use of Inuit Labour	20
Total Points	100

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